The process by which a building files required documents with NYS & NYC, detailing the particulars of building profile, occupancy or financial data. 


3.10.1. Loft Board Registration

An IMD building lacks a residential certificate of occupancy and are required to register annually with the Loft Board of NYC. The objective of the Loft Law is to bring buildings illegally converted to residential use into compliance with state and city housing laws relating to health, safety, and fire protection. Filing

All owners, lessees of whole buildings, and agents or other persons having control of the IMD premises must register the building annually. The annual period begins July 1 and ends June 30 of each year. The filing fee for registration is $500 per residential IMD unit in the building, and submitted together with the filing of a completed registration application. 

3.10.2. Rent Registration

Owners of rent-stabilized and rent-controlled apartments are required to register rents every year using DHCR’s automated system. Owners must also file for increases based on either individual apartments or building-wide improvements. 

An annual registration shall be filed containing the current rent for each housing accommodation not otherwise exempt, a certification of services, and such other information as may be required by the DHCR pursuant to the RSL. Filing

Even though the deadline by which rent registrations with the DHCR must be filed is July 31, the registration year runs from April 1 to March 31. 

Owners must file an Annual Apartment Registration (form RR-2A) and Annual Registration Summary (form RR-2S) with DHCR for all rent stabilized apartments, with copies of registrations served on tenants. 

Upon filing an annual registration, the owner shall provide each tenant then in occupancy with a copy of that portion of such annual registration of their unit.  

3.10.3. MDR Property Registration

Property owners of residential buildings are required by law to register annually with HPD if the property is a multiple dwelling (3+ residential units) or a private dwelling (1-2 residential units). HPD uses the contact information supplied in the registration for all official notifications, as well as in the event of an emergency at the property. Filing

Buildings without valid property registration are subject to civil penalties and will be ineligible to certify violations. 

3.10.4. Biennial Statement

Biennial Statement must be filed by a Business Corporation or Limited Liability Company. A corporation or LLC that fails to file its Biennial Statement will be reflected in the New York Department of State’s records as past due in the filing of its Biennial Statement. This may prevent the corporation or LLC from completing certain business transactions, such as obtaining a loan or refinancing. Filing

Department of State’s e-statement filing service and pay the $9 filing fee using a credit card or debit card. The filing period for a business corporation or LLC is the calendar month in which its original Certificate of Incorporation was filed every two years thereafter.  

If an email address was provided to the Department of State, the Department will send an email notice at the beginning of the calendar month in which the Biennial Statement is due.