SmartBinder

Organize Smarter. Access Faster. Stay Survey-Ready.

SmartBinder transforms the way your team handles documentation—eliminating manual filing, organizing compliance records automatically, and making everything instantly accessible from your phone, desktop, or QR scan. No more scrambling before inspections or searching through shared drives. With AI-driven classification and digital access tailored to your workflows, SmartBinder gives you the peace of mind that everything’s exactly where it should be—when you need it most.

Easy to Use

Modern and intuitive interface that is easy for your team to adopt

Available 24/7

Instant access to all of your files, in high definition, on your phone, tablet or laptop.

Inspection Ready

Accepted by DOH, Joint Commission, FDNY and more.

Intelligent Document Management

Email documents directly into the system; AI classifies by type, asset, date, and location

Customizable rule sets allow for recognition of metadata in subject lines, body text, filenames, and attachments

Automates file storage with location-based sorting to match floors, zones, and assets

Reduces time spent tagging, dragging, and renaming files manually

Inspection-Ready, All the Time

DOH-accepted digital binders structured for Joint Commission, FDNY, and more

Automated alerts for missing, outdated, or expiring documentation

Centralized, cloud-based access to inspection logs, reports, and remediation history

Always-on compliance visibility from desktop, tablet, or mobile

Mobile & QR-Enabled Access

Scan a QR code to instantly receive a secure link to the right folder or file

Email and SMS delivery ensures passwordless access for authorized users

Configure visibility based on user role, location, or asset type

Navigate entire document libraries or jump to a single record in seconds

High-Definition On-the-Go Viewing

Mobile-optimized document viewer renders PDFs, Excel, and other formats in high resolution

Smooth navigation across pages and between files without extra clicks

Supports simultaneous viewing of multiple documents for side-by-side review

Enables documentation input and review directly from any mobile device

Sample Clients

Discover More Vitralogy Solutions

Legionella Compliance

Meet DOH Legionella requirements with ease. Our digital binder simplifies data collection, reporting, and compliance for facilities of any size.

SmartMOP

Ditch paper MOPs. SmartMOP boosts SLA compliance with digital procedures, site visibility, and task accountability across your data centers.

SmartRounds

Replace paper rounds with digital workflows. SmartRounds ensures timely, accurate checks, helping prevent issues and ensure compliance.

Related Industries

Data Centers

Reduce Risk, and ensure SLA compliance with real-time visibility into critical procedures, inspections, and preventative maintenance.

Telecom

Standardize and track building infrastructure maintenance and procedures to reduce risk, and meet regulatory compliance requirements.

Healthcare

Digitize facility operations to support facility preventative maintenance and inspections, Joint Commission compliance, and reputational risk.

Vitralogy makes daily rounds easier to manage and report any issues through the app.

John M.Cooling Tower Engineer

Vitralogy makes sure our information is captured and stored accurately and easily accessible at inspection time.

Ricky P.Systems Engineer

We no longer worry about being Inspection Ready and making sure documentation is up-to-date. We know we are!

Judy L.Operations & Compliance