SmartDocs

Your Inbox Just Got Smarter.

SmartDocs transforms the way you manage incoming documentation by turning your email into an intelligent, automated filing assistant. No more dragging, dropping, or digging—just send it, and it’s where it belongs.

Easy to use

Just email your documents and SmartDocs routes them intelligently

Mobile

Send and receive from anywhere on your phone, tablet, or laptop

Audit Ready

All documents are audit ready, in the correct file, the minute they are received

Automated Document Capture & Classification

Automatically routes files from email to the correct location in your digital binder

Recognizes document type, service date, vendor, asset, and facility location

Supports PDFs, Excel files, and other common formats

Classifies data using metadata, filenames, subject lines, and document content

Binder-Ready Organization

Files instantly available in the correct binder tab—no renaming or re-sorting

Maintains binder structures that align with your compliance or operational standards

Works seamlessly with SmartBinder and your existing document workflows

Enables quick retrieval for inspections, audits, or historical reference

Sample Clients

Discover More Vitralogy Solutions

Legionella Compliance

Meet DOH Legionella requirements with ease. Our digital binder simplifies data collection, reporting, and compliance for facilities of any size.

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SmartMOP

Ditch paper MOPs. SmartMOP boosts SLA compliance with digital procedures, site visibility, and task accountability across your data centers.

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SmartRounds

Replace paper rounds with digital workflows. SmartRounds ensures timely, accurate checks, helping prevent issues and ensure compliance.

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Related Industries

Data Centers

Reduce Risk, and ensure SLA compliance with real-time visibility into critical procedures, inspections, and preventative maintenance.

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Telecom

Standardize and track building infrastructure maintenance and procedures to reduce risk, and meet regulatory compliance requirements.

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Healthcare

Digitize facility operations to support facility preventative maintenance and inspections, Joint Commission compliance, and reputational risk.

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Vitralogy makes daily rounds easier to manage and report any issues through the app.

John M.Cooling Tower Engineer

Vitralogy makes sure our information is captured and stored accurately and easily accessible at inspection time.

Ricky P.Systems Engineer

We no longer worry about being Inspection Ready and making sure documentation is up-to-date. We know we are!

Judy L.Operations & Compliance